Privacy Policy

Beacon Notary & Mobile Testing Services ("Beacon," "we," "us," or "our") respects your privacy. This Privacy Policy explains how we collect, use, share, and protect information when you contact us, request services, or use our website in connection with our mobile notary, apostille facilitation, document support, I-9 authorized representative, fingerprinting, mobile specimen collection, DNA collection coordination, and Poconos elopement and ceremony services.

1. Information We Collect

We collect information you provide directly to us, including:

• Name, business name, email address, phone number, and mailing address.
• Appointment details such as service type, location, date, time, number of documents, number of signers or donors, and facility name.
• Document context you choose to share (for example, document type or destination country for apostille work).
• Ceremony details for elopement clients, including partner names, ceremony date and time, location, guest count, witness status, and license status.
• Payment or invoicing information collected through our authorized payment processor.

We also collect limited technical information automatically when you visit our website, such as IP address, device and browser type, pages viewed, and referring URLs.

2. How We Use Your Information

We use your information to:

• Respond to inquiries and schedule appointments.
• Provide the services you authorize and coordinate with third parties as needed.
• Send appointment confirmations, service updates, invoices, and follow-up communications.
• Maintain notarial journal entries and business records as required by applicable law.
• Improve our services, website, and customer experience.
• Comply with legal, tax, regulatory, and government requirements.

3. Sensitive Information

Some services involve sensitive information, including identification documents, healthcare directives, estate documents, employment records, chain-of-custody records, and specimen collection details. We handle this information with heightened care and only share it as required to complete the service you requested or as required by law.

4. How We Share Information

We share information only as needed to deliver your requested service, including with:

• Government offices for apostille, notarial, or authentication processing.
• Authorized laboratories, consortiums, third-party administrators, and medical review officers for testing programs.
• Shipping and courier providers for document transport.
• Payment processors and accounting providers.
• Legal, tax, or professional advisors when necessary.
• Law enforcement or regulators when required by law or valid legal process.

We do not sell your personal information.

5. Data Retention

We retain records for as long as necessary to provide services, comply with legal obligations (including notarial journal retention requirements under Pennsylvania law), resolve disputes, and enforce our agreements.

6. Security

We use reasonable administrative, technical, and physical safeguards designed to protect the information we hold. No system is completely secure, and we cannot guarantee absolute security of information transmitted to us or stored by us.

7. Your Choices

You may request to review, update, or delete your personal information by contacting us at info.beaconhealthcaretesting@gmail.com. Some records must be retained under applicable law and cannot be deleted on request. You may unsubscribe from marketing emails at any time using the unsubscribe link included in those messages.

8. Children's Privacy

Our services are intended for adults. We do not knowingly collect personal information from children under 13 except in connection with a service authorized by a parent or legal guardian (for example, minor travel consent notarizations or DNA collection).

9. Third-Party Links

Our website may contain links to third-party sites. We are not responsible for the privacy practices of those sites.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The effective date at the top of this page reflects the most recent version.

11. Contact Us

Beacon Notary & Mobile Testing Services
Phone: (973) 988-3150
Email: info.beaconhealthcaretesting@gmail.com

See also our Terms of Service and Cancellation, Rescheduling and Refund Policy.